Features We Provide
EveryFleet addresses a wide range of challenges faced by auto hauling businesses by improving efficiency, compliance, and customer satisfaction.
EPOD + Load Document Management
Streamline your operations with fully electronic paperless process for all load documents, including Proof of deliveries, Pre-Deliveries, and yard sheets. Being EPOD compliant is no longer an option for Auto Hauling Companies. We make it easy with electronic paperwork for each VIN and load you move within the system. Any loads handled by sub-carriers will also be EPOD compliant to eliminate complications with brokered work.
Smart Routing and Intelligent ETAs
Utilizing HERE Maps, our truck routing provides real-time, intelligent ETAs that factor in traffic, Hours of Service (HOS), and weather conditions. In the Auto Hauling industry, accurate ETAs are crucial. We go beyond standard routing by incorporating variables such as driver hours of service, shop time, and home time to deliver precise, dynamic ETAs that adapt to changing conditions.
Load Board
Our external load board simplifies the process of sharing loads with your sub-carriers, giving you complete flexibility in managing brokered freight. Carriers can instantly book loads, place bids, and handle their paperwork independently.
Load Board Features
- Live Freight Marketplace
- Post your freight in real time for easy visibility.
- Sub-Carrier Portal and Mobile App
- Manage loads, assign drivers, retrieve documents, and check load payment all in one place.
- Bidding System for Competitive Rates
- Post loads without rates, allowing carriers to bid and ensuring the best pricing for each load.
- Instant Booking Option
- Streamlines operations by reducing the need for calls and emails to your brokerage team.
Driver App
Easy to use driver app that leverages VIN scanning, damage tracking, paperless delivery process, and geofence automation to simplify the driver experience and provide better visibility for dispatch.
Driver App Features
- Intuitive, Driver-Centered DesignUser-friendly interface designed for hassle-free operation.
- Geofence-Based AutomationStreamlines tasks and minimizes driver input through automatic geofence triggers.
- VIN Scanning at Pickup and DeliveryReduces the risk of misdeliveries by verifying Vehicle Identification Numbers (VIN) at critical points.
- Digital Inspection FormsCapture photos and use electronic damage codes for more efficient inspections.
- Automatic VIN Replacement WorkflowEnsures drivers never leave with incomplete or incorrect loads.
- On-the-Go Training ResourcesAccess training materials while on the road to stay updated on the latest practices.
- Real-Time Settlement and Load TrackingProvides drivers with instant insight into their pay and load details.
- Quality and Safety ScorecardsMonitor performance and compliance with fleet safety standards.
- Seamless Document UploadUpload documents electronically, eliminating the need for email or text communication with dispatchers.
- VIN Capture for Secondary Market LoadsEfficiently handle secondary market loads with easy VIN capture.
- Shuttle Operations VIN Scan Load BuildingSimplify shuttle operations through quick and accurate VIN scanning for load creation.
Carrier App
Sub-carrier app to manage brokered loads in the same way you would manage company drivers. On the carrier app, selected users can also access the load board.
Integrated Incident Management System
Our built-in incident management system integrates seamlessly with the driver app, allowing for smooth tracking of damages and claims.
Quality and Claims Management Suite Features
- Claims ProcessingManage, track, and close claims efficiently.
- Comprehensive Damage ReportingAccess pre-made reports that detail damages, including cause, area, type, and severity.
- Quality ScorecardsEvaluate driver and carrier performance with quality scorecards that track quality ratios.
- Seamless InspectionsDrivers conduct inspections via the app, with all photos and damage codes automatically synchronized to the admin portal.
- Detailed Damage TimelinesView a complete exception timeline for each VIN to monitor complete damage history of a VIN with driver interaction
- Document ManagementStore and organize all photos and related documents necessary for managing claims.
Driver Safety Document Management
Keep your fleet compliant with comprehensive document management, including monitoring expiration dates and automatically blocking dispatch when driver requirements are not met. Drivers can conveniently upload necessary documents directly from their app for admin review and approval.
Full Accounts Receivable Suite
Our system supports configurable rating structures to meet the invoicing requirements of all major OEMs (Original Equipment Manufacturers). In addition to OEM-specific invoicing features, EveryFleet provides customizable invoicing options to accommodate the needs of secondary market customers.
Full Accounts Payable Suite for Drivers and Sub Carriers
Effortlessly manage driver and sub-carrier payments with our customizable pay structures and electronic settlement sheets. EveryFleet accommodates a variety of pay structures, automating carrier pay and settlement processes. This eliminates the need for manual load pay calculations and data entry, simplifying the payment process for both outside carriers and drivers.
Live Freight Visibility
Gain complete visibility into the entire life cycle of each load to ensure timely performance for every shipment. Freight visibility is crucial for managing your fleet, inventory, and customer expectations. With EveryFleet, you can monitor each step of the loading process in real-time, including live GPS location and detailed status indicators for each VIN.
Custom Report Builder + Pre-made Reports
Access ready-to-use reports to efficiently manage your business. Additionally, there is a fully customizable report builder to tailor metrics to your specific needs and preferences for your business.
Customizable Load Builder
Our load builder offers both map-based and grid-based views with configurable fields, providing load builders with versatile options for their tasks. Recognizing that different companies prioritize various components – such as minimizing additional stops or focusing on dwell time – our system allows carriers to select the fields that matter most to them. The intuitive drag-and-drop functionality, combined with live estimated pay calculations for drivers and carriers, makes load building straightforward and efficient.
Driver Time Off Management
Streamline driver time-off requests with electronic submissions directly from the driver app, giving you greater control over fleet management and reducing administrative workload. Our consolidated driver time-off calendar allows your operational teams to make informed decisions for effective fleet planning.
Custom Search Tool for Reporting and Inventory Management
Stay on top of customer requests and manage your inventory efficiently with our dynamic search tool, tailored specifically for auto-hauling companies. Easily perform bulk searches for VINs and loads and generate custom date range reports to track shipping numbers and other key metrics.
Load Management
Our electronic load page consolidates all essential load details for efficient dispatching. It includes origin and destination information, driver instructions, live status updates, real-time routing, electronic ETAs, and more, ensuring smooth and effective load management.
Order and Load Creation
Electronic order creation, bulk order and load creation, and manual import templates depending on the needs of your client and business. Additionally, load creation processes to handle VIN specific new car market and non-VIN specific used car and rental market.
Dealer Portal
Our dealer portal empowers dealers to manage their own requests, reducing the need for office staff intervention. Dealers can log in to view all active inventory assigned to them, track ETAs for picked-up VINs, and access necessary paperwork. They can also request status updates on specific VINs and submit dealer information updates directly through the portal. This ensures that dealers have the tools they need to stay informed and manage deliveries efficiently.
Real Time Notifications and Alerts
Stay informed across all areas of your business with a fully customizable alerts page tailored to each department in EveryFleet. Manage freight, payroll, invoicing, safety, and quality with live, configurable alerts. In addition to admin notifications, drivers receive real-time alerts directly through their driver app, keeping everyone up to date.
Secure File Transfer Protocol (SFTP)
Allows our clients the ability to securely share EDI files between their business, EveryFleet and their customers.
