Privacy policy

Effective Date: Jun 19, 2025

At EveryFleet, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy describes how we collect, use, disclose, and protect your information when you use our mobile application Everyfleet Driver.

By downloading, accessing, or using the EveryFleet App, you agree to the practices outlined in this policy and consent to how we collect, use and share your information. If you do not agree with the terms of this Privacy Policy, please do not use the App.

1. Information We Collect

We may collect the following types of data when you interact with the App:

A. Personal Information

Name
Email address
Phone number
Company or business name
Optional compliance-related fields submitted through the app

B. Device & App Usage Information

Device type and operating system
IP address and browser type (if applicable)
App interaction and usage statistics

C. Location Data

Collected in foreground or background (with user permission) to detect driver arrival/departure at pickup and delivery points.

D. Media and File Access

Camera access: Used to scan VINs and capture vehicle/document images.
File storage access: Allows upload of delivery-related documents (e.g., BOLs).

E. Push Notifications

Used to notify drivers about status updates, load information, and operational alerts.

2. How We Use Your Information

We use collected information to:

Operate and improve the App and related services
Provide real-time updates to users and dispatchers
Enable driver compliance features (e.g., digital inspections, geofencing)
Assist with routing, load tracking, and settlement visibility
Communicate important updates and changes to services

3. Sharing of Information

We do not sell your personal data. However, we may share limited, necessary data with trusted third parties only to support the App's core functionality, such as routing, location, and compliance.

Third-party integrations include:

Samsara (or other ELD providers): Used for HOS (Hours of Service) monitoring and compliance.Samsara Privacy Policy
HERE Maps: Used for real-time route navigation.HERE Maps Privacy Policy
GraphHopper: Used for trip optimization and route sequencing.GraphHopper Privacy Policy

These services have their own privacy policies and handle data according to their terms.

4. Data Security

We use industry-standard security practices to protect your information:

TLS/HTTPS encryption for all communication
Secure cloud storage with signed, time-limited URLs (AWS S3)
Role-Based Access Control (RBAC) to limit access to sensitive information
Secure user authentication for all app users
Regular audits and access logging

5. User Rights and Controls

You can:

View and update your personal data through your account settings
Disable location sharing at any time via your mobile device settings

Note: Location may be required by your employer to fulfill job-related functions

Opt out of optional compliance features, though this may restrict certain app functions
Request to delete your account by emailing: Support@EveryFleet.com

6. Cookies

This Cookies Policy explains how EveryFleet uses cookies and similar technologies when you use our mobile application. By using the App, you agree to the use of cookies as described in this policy.

We may collect and use cookies for the following purposes:

Essential FunctionsTo enable key features of the app
Performance and AnalyticsTo collect anonymized usage data and understand how users interact with the app. This helps us improve the app’s design and features.
PersonalizationTo remember your preferences and settings when using the application

7. Changes to This Policy

We may update this Privacy Policy periodically. If we make significant changes, we will update the "Effective Date" and may notify you through the App or via email.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, or wish to exercise any of your rights, please contact us at: mail to Support@EveryFleet.com